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TRBS
APPLICATION FORM
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Saturday 3rd February 2024

11am - 4pm

at The Lakeview Suite, Rutland Hall Hotel, Nr Oakham, Rutland, LE15 8AB 

Let’s mark the end of the January sales together.

Get ready for The Rutland Big Sale's second event! This 2024 sale is going to be bigger and better than ever with stalls from £35! We're extending it outside, which means more space for larger stalls and the exciting addition of food and drink vans. How great is that?

 

 After the success of our first sale event and Christmas market in 2023, we're thrilled to send you an application form and more information. The deadline to submit your application is Monday 11th December 2023. We will be in touch during the following weeks of December to let you know if your application has been successful.  

 

The purpose of this event is to end the January sales with a bang. It's a fantastic opportunity for business to clear out excess stock and for the public to snag incredible deals.

 

We understand that not everyone can offer large discounts, so feel free to reduce prices to a level you're comfortable with. Whether it's 10% OFF or 70% OFF or no offer at a all - there's no pressure.

We want this event to be a success for you!

 

Don't miss this exciting opportunity - apply now and get ready to make a splash at The Rutland Big Sale's Second event!

 

Please make sure to attach all necessary documents to your application. Once you receive confirmation of your acceptance, payment must be made within two weeks to secure your spot. 

 

Rutland Hall Hotel have kindly offered to host the event for the second year running and have collaborated with us to provide tables for indoor stall holders (if needed) where exhibitors can come together to display their wares.  

 

The Rutland Big Sale (TRBS) Event will take place in the Lakeview room on Saturday 3rd February 2024 and will also spill out onto the outdoor area next door (this room is located on entry to the main reception) You will be able to set up from 7am and need to have your stall ready for 10.30pm ready to kickstart TRBS. The official opening time to the public will be at 11am – 4pm (last entry). All stall holders will need to be ready for this opening time and not to start packing up before 4pm. 

 

There might be an option to set up the night before, but we won’t be able to confirm this until closer to the time. All stalls to be packed away by 6pm 

 

For any clothes retailers we will be making a pop-up changing room. Please note this might not be right next to your stall. We will try our hardest to put all clothes stands close together near the changing facilities’, but this can’t be guaranteed. The changing rooms won’t be manned and it’s up to you how you feel about customers taking items away to try on. Alternatively, you are welcome to make your own changing room next to your stall within your space. 

Event enquiries, please email: events@rutlandcreative.co.uk

T&C's

Terms & Conditions:

Please read carefully

 

1. Application.

All applications must be submitted on the attached application form and returned to events@rutlandcreative.co.uk documentation requested must be submitted with the application form, and the organisers reserve the right to request further documentation as required. The acceptance of any application form by the organisers does not necessarily constitute an offer of space or facility. The organisers reserve the right to refuse applications without necessarily giving the reasons for doing so. The items proposed to be displayed, sold/promoted at the event should be described on the application form.

2. Payment.

Full payment by BACS is required within two weeks of finding out you are a successful with your application. The organisers regret that refunds will not be given for a booking cancelled by the trader and the organisers reserve the right to re-sell trade pitches to another trader/s in this circumstance. 

3. Cancellation.

The organisers regret that no refunds will be made should the event be cancelled due to reasons beyond the control of the organisers. If the event is postponed or abandoned for any reason beyond the control of the organisers, the organisers shall be under no liability in any way whatsoever in respect of any expenditure, liability, damage, or loss sustained or incurred by the trader. 

4.Table:

If you require a table, please indicate on the booking form.

5. Hours of Trading. Access for setting up will be from 7am until 10.30am on Saturday 3rd February 2024. All traders must be at their stalls and ready to trade by 10.30am. Traders are required to trade until 4.00pm Saturday 3rd February 2024. In the interests of public safety, all traders must not dismantle their stall or bring vehicles back onto site until after the event has closed. The site must be vacated by 6.00pm on Saturday 3rd February 2024. The organisers reserve the right to alter these timings and the hours of operation of the event without notice.

6. Subcontracting stalls or part of stalls is not permitted.

7. No exclusive rights.

The granting of trade space does not guarantee the trader any sole rights. Should there be an overlap in types of stalls. The location of stalls will be allocated at the discretion of the organisers. There will be no guarantee of positions. 

8. Staff.

All traders must provide an adequate number of staff for the operation of their trading area and ensure compliance with all statutory employment obligations. 

9. Insurance and liability. 

The organisers shall not, under any circumstances whatsoever, be liable, or responsible for:

•     Any damage, loss, theft, or destruction whatsoever or howsoever caused, to any goods, equipment, or any property belonging to the trader, or for which the trader is responsible.

•     Any damage or injury suffered by the trader, or his servants, agents, guests, visitors, customers, or any other person. 

The trader shall be liable for all loss, damage, injury, expenses, and costs whatsoever, or howsoever caused to any person or property in any situation whatsoever, by the trader, his servants, or agents.  

Traders must ensure that they are adequately insured. All traders are required to submit a valid copy of their public liability insurance certificate for a minimum of £2 million pounds with their application form. A copy of your product liability insurance certificate is to be supplied if you hold such a policy. 

10. Statutory requirements.

The trader undertakes to comply fully with trading standards, health and safety, environmental health, licensing, and all other relevant legislation. 

11. Cleanliness and rubbish.

Traders are asked to keep their surrounding area as clean as possible throughout the event. Traders must regularly clear all rubbish and debris from the vicinity of their stalls. Traders are responsible for the removal of their own rubbish. Food stalls are required to bring bins for customers to dispose of any rubbish consumed from their stall.

12. Power and electrical equipment.

All power must be pre-booked and cannot be provided if only requested on the day. It cannot be guaranteed that there will be sufficient power to meet the needs of all traders and therefore it will be allocated to suitable traders on a first come first served basis.  All electrical equipment used at the event must be certified and have a current PAT certificate.

13. First aid.

First aid will be provided for the event. However, traders are still required to make adequate and appropriate arrangements for their own first aid provision.

14. Failure to comply.

Any trader not acting in a safe manner and/or failing to comply with instructions will have to leave the event. Behaviour deemed offensive or inappropriate will not be tolerated and may lead to the trader being asked to leave the event.

15. Extra Space.

We want to make sure everyone has enough space for their stands. So please don't add extra tables or take up additional space on the day. This is to ensure safety and to comply with fire regulations. If you think you might need extra space, please contact us before the event. 

16. Layout.

We want to assure you that we've got your stand placement covered. While you get to choose if you want to be inside or outside (excluding hot food stands), our events team will organize the layout on the day. They'll be there to guide you to your space and make sure everything runs smoothly.

17. Outdoor Space.

Please come prepared with all the necessary equipment needed to showcase your product or services. While we're crossing our fingers for dry weather, it's always wise to be prepared for the worst. If you have an outdoor pitch, make sure to bring waterproof coverings to protect your goods.  Feel free to set up canopies, gazebos, or other temporary structures as long as they fit within your allocated space and are sturdy. However, please note that our outside pitches are on a hard surface, so "pegging down" of gazebos, canopies, or tents isn't possible. If you plan on using them, ensure they're securely anchored in a safe manner that doesn't pose any risk to our assistants or the public. To make sure your setup is level and secure, we recommend bringing tables with adjustable legs. We can't guarantee that our outdoor surfaces will be perfectly flat. Lastly, please keep in mind that accessing the outdoor space involves a steep slope. If you have a low baring or a particularly large food truck, we suggest visiting us before booking your space to avoid any potential issues.

18. Generators.

While we can't provide external power, you are able to bring your own generator.

If you're planning to bring your own generator, make sure it's "low noise" and safe to use. It should be self-standing and not pose any hazards. We want to keep everyone safe and sound! Please let us know if you are bringing generator, it’s important for us to be aware of all electrical equipment on-site.

 

 Remember, it's crucial that all electrical generators, wiring, and appliances have a current certificate in accordance with IEE Regulations. Don't forget to provide this documentation along with your public liability information when booking.

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